About the Role

The Executive Assistant works directly with the Founder to organize his daily schedule, manage his appointments, and follow up on matters across the Group's companies, allowing the Founder to focus on key decisions.

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Responsibilities

• Managing the Founder's calendar and coordinating his meetings
• Taking meeting minutes, recording decisions, and following up on action items with relevant parties
• Coordinating between the Group's various companies and entities
• Tracking tasks and deadlines and sending early reminders before due dates
• Managing recruitment files and liaising with external parties in this regard
• Organizing travel arrangements including ticket bookings, accommodation, and visit itineraries
• Preparing presentations and documents required by leadership
• Building and regularly updating the contact database (CRM)
• Screening incoming requests and determining what requires direct access to the Founder
• Following up with unresponsive parties and escalating when necessary

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Requirements

• Fluency in Arabic, English, and French, given the Group's operations in Belgium, France, Saudi Arabia, and China
• Strong organizational skills with a proactive rather than reactive approach
• Ability to manage multiple files simultaneously in a fast-paced environment
• Minimum 3 years of experience in a similar role supporting senior executive leadership